Hay Lake Lodge Townhome Association is a common interest community governed by Chapter 515B of the statutes of the state of Minnesota.
Leadership authority is vested in the Board of Directors, which also functions as the Architectural Review Committee. The Board has all powers necessary for the administration of the affairs of the Association.
The Board is composed of five owners/members of the Association. The term of each director is two years. Each year, alternately, either two or three directors are elected at the annual meeting in October. Nominations for Board positions are made by a Nominating Committee, which recommends nominations to the Board. Nominations from the floor of the annual meeting are also permitted.
Meetings of the Board are held quarterly and at other times necessary for the administration of the Association. All Board meetings are open to the membership of the Association. The annual meeting of the Association is held in October, with the agenda focusing on a review of the past fiscal year. The fiscal year of the Association begins October 1st of each year and ends on September 30th of the following calendar year. A semi-annual meeting of the Association is also held in May of each year.
The principal officers of the Association are a President, a Vice President, a Secretary and a Treasurer. These officers are elected during a special Board meeting held immediately after the October Association annual meeting.
Various committees are maintained for management of Association functions, with chair persons appointed by the Board. The Finance Committee and Property Management Committee handle day to day management of the Association. Other committees are: Landscape Committee; Social Committee; Nominating Committee; and a committee acting as liaison with the Upper Hay Lake Association. Most committee chair persons provide a report to the Board at each Board meeting.